SynthoOps · Available soon
Your whole back office, in one system.
Bookkeeping, invoicing, expenses, costing, inventory, tasks, time, CRM, documents and audit — one system, one subscription, one place where every record stays connected. Photograph a receipt on your phone and it lands attached to the record it belongs to, with the audit trail already written.
Document intake
Photograph It. It Files Itself.
The gap between a paper receipt and a correct set of books is where small companies lose their evenings. Intake closes it at the point the document is still in your hand.
Capture it anywhere
Photograph a receipt or an invoice on your phone, or send in a scan or a PDF from your desk. Paper and digital arrive at the same intake queue.
It lands where it belongs
Documents are processed and attached to the right record — the expense, the invoice, the transaction they justify — instead of sitting in a folder nobody opens until year end.
The original is kept
Every receipt stays in the vault, searchable, linked to its expense and its transaction — so the evidence and the entry never drift apart.
One subscription, whole back office
What It Replaces
A small technical company usually ends up paying for five to ten point tools — plus the un-priced cost of moving data between them. SynthoOps covers the same ground in one place.
Instead of accounting software
Bookkeeping, Bank Import, Reports and Exports — the books kept in the same system as the documents behind them.
Instead of an invoicing tool
Invoices created, sent and tracked, each one linked to its transactions and documents.
Instead of an expense & receipt app
Expenses, Receipt Vault and Document Intake — capture and approval connected to the receipts that support them.
Instead of job-costing tools
Costing tied to the same ledger, not a parallel spreadsheet that stops agreeing by month three.
Instead of task, time & CRM subscriptions
Tasks and My Work, Time Tracking that feeds costing, and CRM sitting next to the invoices and documents that belong to it.
Instead of inventory and document-storage tools
Inventory alongside purchasing and costing, and a Document store attached to the records each file justifies.
Inside SynthoOps
Four Workspaces, One Record
The system is organised the way a business actually thinks — and it is modular, so an organisation switches on only what it uses.
Money & Costing
Bookkeeping — double-entry books kept inside the same system as the documents and transactions behind them. Costing — job and project costs tied to that same ledger. Invoices — create, send and track, each linked to its transactions and documents. Expenses — capture and approval, connected to receipts in the vault. MoR Settlements — what the payment platform settled, matched against what the books say. Bank Import feeds reconciliation, and Reports and Exports get the numbers out cleanly.
Operations & Work
Tasks for company work management, with My Work as a personal queue per person. Time Tracking against jobs and tasks, feeding costing. Inventory for stock and assets in the same system as purchasing and costing. CRM for customers and pipeline, next to the invoices and documents that belong to them.
Vault & Documents
Document Intake is the capture channel: photograph a receipt or invoice, or send in a scan or PDF, and it is processed and attached to the right record. Documents is the company store, each file attached to what it justifies. Receipt Vault keeps every receipt, searchable and linked to its expense and its transaction.
Corporate & Admin
Audit — the trail across the system, so the record is not something anyone has to take on faith. People, Admin and Company Master Data keep staff, roles and company reference data managed once and used everywhere, with a Dashboard view up top.
Why one system wins
Connected Beats Integrated
Records stay connected
Invoice, transaction, document, audit trail — one chain, not four apps synced on a good day. Nothing gets re-keyed and nothing ends up orphaned.
Audit-ready by construction
The audit trail is a module of the system, not a report someone assembles afterwards from memory and exports.
Built for small technical companies
Costing, time and inventory shaped around how engineering firms actually run — not generic small-business fluff with the useful parts missing.
Your data exports cleanly
Reports and exports are first-class. Nothing about this system depends on your data being difficult to take with you.
Who it’s for
Built for Companies Too Small to Buy an ERP and Too Serious to Wing It
Engineering and technical firms
Where documents carry obligations, jobs need real costs against them, and “we’ll sort it out at year end” is an expensive habit.
Owner-operated businesses
Where one person is the finance department, the records manager and the person doing the actual work — and the tooling should behave accordingly.
Teams outgrowing spreadsheets
Where the books, the folder of receipts, the job costs and the task list have quietly stopped agreeing with one another.